An AI assistant that knows your company.
Connect Fencetimator to your AI assistant and ask anything about quotes, customers, teams and money. The answer comes from your own data, with no made-up numbers.
You: What clearly separates the quotes we win from the ones we lose?
Fencetimator: 1,284 decided quotes from 2025 and 2026 (612 accepted, 672 lost):
| Indicator | Accepted | Lost |
|---|---|---|
| Draft to sent | 1.8 days | 5.4 days |
| Gate on the quote | 64% | 31% |
| Average discount | 6.2% | 11.8% |
| Returning customer | 38% | 12% |
| Average fence length | 74 m | 41 m |
Today: 37 open quotes older than 5 days, with no gate and a discount over 10%, worth £214,600 in total.
Verified: calculated from your company data
WHERE EVERY NUMBER COMES FROM
Every number has a source.
Click “How it was calculated” and see exactly where a number comes from: which data, which steps and which filters. The same question on the same data always gives the same result.
How it was calculated
How much money is sitting in accepted quotes that are neither booked in nor paid, and which team can fit them before winter?
£86,420
14 accepted quotes with no job booked and no payment · Team 2 and Team 4 have 11 free days · deposits £14,780
Data sources
- Quotes1,3962025 and 2026
- Jobs2,140all teams
- Payments1,870recorded
- Teams4active
Calculation flow
- SOURCE: Quotes, 1,396
- FILTER: Status: Accepted, 612; input: Quotes
- SOURCE: Jobs, 2,140
- SOURCE: Teams, 4
- JOIN · JOBS: No job booked, 31; input: Status: Accepted, Jobs
- SOURCE: Payments, 1,870
- ENGINE · CAPACITY: Free days to 15/12, Team 2: 6 days, Team 4: 5 days; input: Jobs, Teams
- JOIN · PAYMENTS: No payment, 14; input: No job booked, Payments
- ENGINE · ALLOCATION: Team 2: 5, Team 4: 4, Out of area: 5 waiting; input: No payment, Free days to 15/12
- SUM: £86,420; input: No payment
- FORMULA · DEPOSIT 25%: £14,780; input: Allocation
Formulas
- Value = Σ quote total (14 quotes)£86,420
- Free days = working days to 15/12 − days with a job6 + 5 = 11
- Allocation = highest value into free days, by fitting time9 quotes
- Deposit = 25% × (31,180 + 27,940)£14,780
Definitions
- Accepted quote: the customer has accepted the quote.
- No job booked: the quote has no job in Scheduling.
- No payment: no payment is recorded against the quote, neither deposit nor balance.
Deterministic: the same question on the same data always gives the same result
Data as of 18/10/2026 at 09:14
HOW IT CONNECTS
Connected in two minutes.
- Step 01
Open your AI assistant, for example Claude or ChatGPT.
Use the assistant you already have.
- Step 02
Add Fencetimator.
One click in the connector settings.
- Step 03
Sign in.
The assistant sees only your company's data, with your access rights.
AI PRICE LIST SETUP
Your price list, without typing it in.
Ontology.
The ontology is one model of a fencing company: what a product, a variant, a gate and a price are, and how they connect. That is why Fencetimator recognises what each line is, links it to the right product and lines up the names, sizes, types and treatments. Feet, metres and merchant shorthand all end up as one clean price list the whole company can rely on.
- Step 01
Send the file.
Excel, PDF or a photo of a merchant invoice.
- Step 02
The system recognises the items.
Types, heights, treatments and prices go into your matrix.
- Step 03
You approve.
Review the differences and publish the price list in one click.
THE FENCING COMPANY ONTOLOGY
Years of data become your advantage.
Bring in everything you have. Fencetimator turns it into one model of your company that AI understands. The model gives you a real view of the business, and that view leads to automation.
- Step 01
Bring in everything you have.
Years of spreadsheets, old price lists, quotes as PDFs, exports from your accounts, bank statements and customer lists. Nothing needs tidying first.
- Step 02
Fencetimator understands your data.
The ontology links customers, quotes, products, gates, teams, jobs and payments into one model of the company. One product under ten names, for example ‘6ft closeboard’, ‘C/B 6x6’ and ‘closeboard 1830’, becomes one. Every figure keeps a record of where it came from.
- Step 03
See the real picture of the business.
Where you lose money. Which products and gates make money, and which do not. Which customers pay late and which rep wins the work. Exact answers from your data.
- Step 04
The company works smarter.
Suggestions on what to do next, team schedules to the end of the season, prices and discounts that protect your margin, and payments that arrive on time.
Built only for the fencing industry. Fencetimator knows thousands of products, variants and names from the trade, and how customers, quotes, fitting and payments connect in a fencing company.
Before anything enters the system, you review and approve it. Fencetimator does not use your data to train AI models.
QUESTIONS OWNERS ASK
Questions Fencetimator answers from your data.
Sales and pricing
- How has the business changed from 2025 to today: number of quotes, average value, discount and win rate, by quarter?
- How much discount have we given this year, and by which reps?
- Do quotes sent within 24 hours of the site survey win more often than later ones?
- After how many days without a reply is a quote as good as lost?
- How did the last price list increase affect our win rate?
- Which job size wins most often, and which brings in the most money?
- Why do we lose quotes, by reason, area and rep?
Products
- Which price list items do we never quote?
- How many panels, posts and gravel boards do we need next month for accepted quotes?
- Which customers did we sell a fence to without a gate?
Customers
- Which types of customer are growing and which are shrinking, by number and value of accepted quotes?
- What do the customers who brought in the most money have in common?
- Which type of customer pays late most often?
- Which builders and developers bought from us 1 to 3 years ago and have gone quiet since?
- How much of our revenue comes from our 5 largest customers?
Money and teams
- How much money do we expect over the next 8 weeks from deposits and balances falling due?
- How many days pass from acceptance to the deposit and to the final payment, by type of customer?
- Which weeks are the teams overbooked, and which are empty, to the end of the season?
WHAT AI DOES AND DOES NOT DO
Clear rules.
Read only.
The AI does not change quotes, prices or jobs.
Your company only.
It sees only your company's data, and only what your role allows.
Every access logged.
Every question and every access to data is recorded.
PRICE CHANGE ALERTS
Know before the customer signs.
When a material price changes, Fencetimator shows which open quotes it affects and by how much. You decide before the customer signs.
Closeboard 1830 green: +8% from 01/11
23 open quotes · +£6,840 cost
| Quote | Customer | Difference |
|---|---|---|
| 2026-391 | Nicholls | +£412.80 |
| 2026-398 | Johnson | +£286.40 |
| 2026-405 | Patel | +£194.56 |
and 20 more quotes
PRIVACY
Your data stays yours.
Every answer comes from your company's data and nothing else. Fencetimator does not use your data to train AI models.
See your company in Fencetimator.
The demo takes 30 minutes. We show the platform and the AI with examples from fencing work.